HR Definitions
35 hour: This is a fixed workweek, non-exempt position that is eligible to receive overtime compensation for hours worked beyond 35 hours in the workweek.
40 hour: This is a fixed workweek, non-exempt position that is eligible to receive overtime compensation for hours worked beyond 40 in the workweek.
ABP: The Alternate Benefit Program (ABP) is a mandatory, state-administered, defined
contribution retirement program for regularly appointed faculty, visiting professors,
and certain administrative staff. It provides pension benefits, life insurance,
and long-term disability insurance for qualifying enrolled members.
Address Directory Record (ADR): A record of the employee’s campus and personal contact information. The information contained on the ADR is used to direct mail, provide the employee’s emergency contact information to authorized administrators, and display in the university directory.
AFSCME: American Federation of State, County, and Municipal Employees. A labor union representing service, trades, and technical employees.
AAUP: American Association of University Professors. A labor union representing faculty, part-time lecturers, and teaching/graduate assistants.
Aligned: Employees whose positions are covered by a collective negotiations agreement. Employment terms for aligned employees are governed by the appropriate collective negotiation agreement.
Applicant Tracking System (ATS): Online system used by Hiring Managers to manage the recruitment, selection, and hiring of new staff employees. Used by applicants to apply for vacant A/P/S and COLT positions.
A, P, or S: Administrative, Professional, or Supervisory staff positions. When these positions become vacant, they are available to Rutgers employees and the public simultaneously.
Bidder: The term bidder refers to an AFSCME Local 1761 or AFSCME Local 888 union-eligible employee who has been in his/her current position for at least six months, works a 20 hour work week minimum, and who applies for a posted position within the allotted time.
Break Year: A break year is a year in which an employment anniversary occurs that raises an employee to the next accrual rate for the remainder of the fiscal year.
Classification and Recruitment Form (CARF): A form used to request the classification and/or recruitment of all new, vacant, and encumbered staff positions. It captures the key responsibilities related to the position under review
COBRA (Consolidated Omnibus Budget Reconciliation Act): The Act gives workers and their families who lose their health benefits the right to choose to continue group health benefits for limited periods of time under certain. Qualified individuals may be required to pay the entire premium for coverage up to 102 percent of the cost to the plan.
COLT: Local 1761 of the American Federation of State, County, and Municipal Employees. A labor union representing clerical, secretarial, office, laboratory, and technical staff.
Compressed Work Week: A regularly repeating weekly or bi-weekly work schedule that allows an employee to work a full number of hours but in fewer days.
Exempt: Applies to positions that are not eligible to receive overtime compensation according to the rules and regulations of the Fair Labor Standards Act (FLSA). The workweek for exempt positions is not fixed.
External Hires: Successful candidates hired into a vacant position whose immediate prior permanent employment was not at Rutgers.
Family & Medical Leave Act: Federal statute, which entitles eligible employees to take leave from work in order to attend to certain personal and/or medical needs of themselves or their families.
New Jersey Family Leave Act: New Jersey statute which entitles eligible employees to take leave from work in order to attend to certain medical needs of their families.
FOP-P: Fraternal Order of Police-Primary Unit Lodge 62. A labor union for police officers.
FOP-S: Fraternal Order of Police-Supervisory Unit Lodge 164. A labor union for police officers in supervisory positions.
FTE (Full Time Equivalent): A measurement equal to one staff person working a full-time work schedule. FTE is a ratio that represents the number of hours that an employee works to full-time hours. An FTE is any combination of workers that combines to full-time hours and does not necessarily equate to headcount.
F Visa: The Immigration and Nationality Act provides the “F” visa for persons wishing to study in the United States. The "F" visa is reserved for non immigrant's wishing to pursue academic studies and/or language training programs.
HERC: The Higher Education Recruitment Consortium, which has state organized recruitment and job posting consortiums. New Jersey participates in the NJ-HERC program.
HMO: A Health Maintenance Organization is a prepaid, comprehensive medical plan providing hospital and physician services with an emphasis on preventive care. Members are required to use participating providers and pay a nominal co-payment for office visits.
HR Liaisons: Employees who serve in a personnel support function in departments and units.
IUOE: Local 68-68A of the International Union of Operating Engineers. A labor union for staff in engineering positions.
Internal Hires: Successful candidate hired into a vacant position who is a current permanent Rutgers employee.
J Visa: The Immigration and Nationality Act provides the “J” visa for persons who wish to participate in exchange visitor programs in the United States. The "J" exchange visitor program is designed to promote the interchange of persons, knowledge, and skills in the fields of education, arts, and sciences. Participants may include students at all academic levels and professors coming to teach or do research at institutions of higher learning
Salary Grade: Represents the minimum through the maximum salary that may be paid to an employee working in a classified administrative, professional, and supervisory position.
Grade Minimum/Maximum: The grade/range maximum represents the top of the grade or the most that can be paid to an employee in a position.
Local 888: Local 888 of the American Federation of State, County, and Municipal Employees. A labor union representing service, maintenance, trades, and food service employees
NE: This is a fixed workweek, non-exempt position that is eligible to receive overtime compensation for hours worked beyond 37 ½ hours in the workweek.
N4: This workweek is not fixed and applies to exempt positions required to work a minimum of 40 hours per week because their primary function is to supervise non-exempt, 40 hour, fixed workweek employees. Positions in this workweek are not eligible to receive overtime compensation.
NL: This workweek is not fixed. The designation applies to exempt positions that are not eligible for overtime compensation.
Non-Aligned: Non-aligned employees are those faculty and staff whose position are not represented by a labor union and whose terms of employment are not governed by a collective negotiation agreement. This would include all A/P/S and Confidential employees.
Non Exempt: Applies to positions that are eligible to receive overtime compensation according to the rules and regulation of the Fair Labor Standards Act (FLSA). Non exempt positions have a fixed workweek (NE-371/2, 35, 40) and are eligible to receive compensation for hours worked beyond the maximum hours in the workweek. Consult university policy 60.3.14 and/or the Staff Labor Agreements for additional information.
PAF (Payroll Authorization Form): A PAF must be filled out by departments in order to place new employees on the payroll system. A PAF is required for all new appointments, all changes in employee types, dual or additional appointments, late reappointments for pay-code "T" employees, and "reappointments" for 10-month employees. For initial appointments, supplemental documentation is required.
Pay-for-Performance (P4P): Performance-based compensation system for Professional or Supervisory staff.
Personnel Data Record (PDR): A record of current information related to the individual’s employment. The information contained on the PDR includes appointment and title, pay and benefits, employment status, reporting relationship, and departmental accounting details.
PERS: Public Employee's Retirement System is a defined benefit retirement plan for permanent employees.
PFRS: Police and Firemen’s Retirement System is a defined benefit retirement plan for permanent, full-time law enforcement officers.
Position Classification: Evaluation of the duties and responsibilities associated with a job to determine the appropriate grade or range.
PPO-Preferred Provider Organizations for health plans
Probationary Period: The period of time after initial hiring during which an employee’s work performance is evaluated to determine the appropriateness of selection.
Range: Represents the minimum through the maximum salary that may be paid to an employee working in a classified position.
Range Step: Steps represent the rate of pay established at intervals between the minimum and maximum of a range.
SEIU: Local 10MD, Doctor’s Council of the Service Employees International Union. A labor union representing medical professionals.
TRF (Time Report Form): Paper-based method of tracking, approving, and submitting departmental time sheets for hourly and salaried employees. Many departments are now using the Time Reporting System (TRS) in its place.
Time Report System (TRS): Provides administrators the ability to enter and approve departmental time sheets on-line for hourly and salaried employees. Approved TRS entries are directly submitted to the weekly Payroll cycle.
Type 1 Employee: Regular salaried faculty and staff
Type 4 Employee: Casual hourly employees
Type 5 Employee: Hourly employees who are university students
Type 6 Employee: Salaried student employees, primarily teaching and graduate assistants
Time 7 Employee: Part-time lecturers
Type 8 Employee: Co-adjutant casual employees
Type 9 Employee: No employer/employee relationship and typically includes graduate and post-doctoral fellows.
Work Week: The standard number of hours that an employee is expected to work in one week.
Union: Employees whose positions are covered by a collective negotiations agreement. Employment terms for unionized employees are governed by the appropriate collective negotiation agreement.
Non-Union: Non-union employees are those faculty and staff whose position are not represented by a labor union and whose terms of employment are not governed by a collective negotiation agreement. This would include all A/P/S and Confidential employees.
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