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Military Leave - Before An Employee Leaves For Service
Taking the following steps prior to the employee leaving for military duty will help facilitate an efficient transition for the employee:
Notify University Human Resources of the upcoming military leave as soon as possible in order to have the employee’s payroll information updated by the start of their active duty. Please forward the following documents and information:
- A copy of the active duty orders issued by the employee’s branch of service.
- A Waiver of State Health Benefits Program Coverage form completed by the employee.
- Written verification of the employee’s start of military service (PEBD) date.
- Written instructions regarding any accrued paid time off (AL, PH and Vacation Days) that the employee wishes to use while on leave.
Refer benefits-eligible employee to our Life Events site for information about benefits during leaves of absence.
If the military leave period is scheduled to continue through December 31st of the current year:
- Inform the employee that reimbursement is available from Parking and Transportation Services for time remaining on a University parking permit
- Remind the employee to have their authorized party contact Payroll if his/her home address changes before W2 forms are mailed.
- Inform other department associates of the employee’s separation
- Remind the employee to contact Rutgers University Libraries to ensure that all books and other library materials have been returned
