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Military Leave - When An Employee Leaves For Duty
Your department may wish to take following steps to help safeguard University resources and ensure an orderly transition of functions.
- Collect all keys and access cards
- Collect one-time password tokens (for example, Secure ID, SAFEWORD)
- Review employee’s computer accounts and notify Administrative Computing Services regarding suspensions of access if necessary.
- Arrange for transfer of phone calls/voice mail/emails to other staff as appropriate
- Update forms, web pages, and publications to reflect new contact(s) as appropriate
- Send out notification to applicable departments and individuals with details concerning the transition of responsibilities during the leave
- Update documentation of work processes for which the employee has primary responsibility
The following are additional steps that should be taken for those employees with specific access to University property and financial resources.
- Change safe combinations, and lock codes known to the employee as required
- Recover University equipment from the employee (pagers, cell phones, computers, tools, etc.).
- Recover petty cash funds from the employee. Reconcile these funds and ensure the employee is removed from University records as a custodian of these funds
- Ensure all cash advances are cleared
