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Academic Support/Student Service Generic Job Summaries
The following guide outlines the basic functions and requirements of positions in the
Academic Support & Student Services job family, describes general job duties and
outcomes, and provides knowledge and experience requirements at each grade.
Assistant Dean III – Grade 06
Position Summary
Develops, implements, and evaluates programs policies, and services to meet the needs of students in the following areas: academic, residence, judicial, student life and activities, career development, and/or special populations. Evaluates academic credentials; designs intervention programs for students experiencing difficulty; and provides academic, personal, and career counseling and advice. May develop special projects, activities, outreach, and student leadership programs and training; and serve as a liaison to university departments. May supervise staff, negotiate and authorize contracts with vendors within university limits, develop programs, and assist with budget development. Works independently within broadly defined work objectives. Utilizes solid understanding of the theoretical and applied bases for the particular field of specialization. Functions as a seasoned professional in the functional area of expertise.
Outcomes
Knowledge and Experience
Requires a master’s degree in student development, higher education counseling,
education, social work, or related area; or an equivalent combination of education and
experience that demonstrates knowledge and understanding of student development and
academic theories, methodologies, and current practices in higher education. Also requires a minimum of three years experience in an academic, residence, judicial, student life/activities, or career development function; excellent communication skills; and computer literacy.
Assistant Dean II - Grade 07
Position Summary
Develops, implements, and evaluates programs, policies, and services to meet the needs of students in the following areas: academic, residence, judicial, student life and activities, career development and/or special populations. Oversees outreach and manages service delivery. Develops written documentation of all aspects of field instruction, guidelines, and/or manuals. May identify new and continuing funding sources, and manage facility services and/or staff. Interprets, communicates, and implements policies and practices for differing needs of a diverse client population. Researches and benchmarks best practices for development of effective strategies and resolutions to complex problems that may require creativity. Demonstrates specialized knowledge of one field or general knowledge of broader fields.
Outcomes
Knowledge and Experience
Requires a master’s degree in a specific academic discipline, student development, higher
education, social work, or related field; or an equivalent combination of education and
experience that demonstrates knowledge and understanding of student development and
academic theories, methodologies, and current practices in higher education. Also
requires a minimum of three years experience in an academic, residence, judicial, student life/activities, or career development function; excellent communication skills; and computer literacy.
Assistant Dean I – Grade 08
Position Summary
Provides overall leadership and direction; anticipates complex functional needs; and
develops recommendations and solutions for programs, policies, and services that meet
academic, residence, judicial, student life and activities, career development, and/or
special population needs of students. Researches and plans curriculum and program
criteria. May manage and/or support professional staff. Develops collaborative efforts
and strategic alliances with internal constituents and external agencies/corporations.
Maintains and enhances school and college-wide leadership capabilities. Functions as a seasoned professional with strong skills in planning, organizing, information integration,
decision-making, and attaining results.
Outcomes
Knowledge and Experience
Requires a master’s degree in an academic discipline, higher education administration,
student development, counseling, or related field; and a minimum of three years of directly-related experience of increasing responsibility in a leadership or managerial role that demonstrates knowledge and understanding of strategic planning, management, team-building, leadership skills, fiscal management, and best practices research. Also requires excellent communication skills and computer literacy.
Assistant Manager Residence Life – Grade 04
Position Summary
Develops, implements, and evaluates the effectiveness of residence life programs and
services at each residence hall. Enriches the leadership skills of the executive boards of each hall through individual and group meetings, special events, and programs. Responds to all student problems and emergencies. Partners with students and colleagues to understand issues and provide solutions. Demonstrates good understanding of the theoretical and applied bases for the particular field of specialization. Provides resolutions to an assortment of problems of moderately complex scope. Uses judgment within defined practices and procedures.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in student personnel, counseling, higher education
administration, education, or a related field; or an equivalent combination of education
and/or experience and a minimum of two years related experience that demonstrates
knowledge and understanding of residence life methodologies and practices, including
program planning and evaluation, student governance, and leadership. Also requires good
communication skills and computer literacy.
Manager Residence Life - Grade 06
Position Summary
Develops, implements, and evaluates the overall effectiveness of residence life policies,
programs, and services to meet student residence life needs for several residential
communities. Coordinates practices and responses related to daily living and crisis
situations. Evaluates the effectiveness of special interest residences and reviews proposals for new residences. Effectively and efficiently manages staff, personnel issues, and financial operations. Functions as a seasoned professional in this area of expertise.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in student personnel, college student development,
counseling, higher education administration, education, or a related field; or equivalent
combination of education and/or experience and a minimum of five years experience that
demonstrates knowledge and understanding of residence life methodologies and
practices; and state and federal regulations and legislation pertaining to residence life issues, policy development, staff supervision, and financial operations. Also requires excellent communication skills and computer literacy.
Learning Specialist – Grade 05
Position Summary
Provides one-on-one learning assistance by preparing personalized student plans. Designs
and delivers workshops for collegiate learning strategies in general and specific academic
areas. Develops working relationships between the campus learning center and university
faculty, students, and staff. Hires, trains, and supervises learning assistants. May develop
programs and strategies to improve recruitment, retention, and graduation rates for
targeted populations. Establishes supportive services such as study tables and group
tutorials. Documents all advisement activity and provides regular status reports as
required. Demonstrates good understanding of the theoretical and applied bases for particular field of specialization. Provides resolution to an assortment of problems of moderately complex scope.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in education, communication, psychology, or a related field;
or equivalent combination of education and/or experience and a minimum of two years
experience that demonstrates knowledge and understanding in collegiate learning
strategies and methodologies for individuals and groups. Also requires good
communication skills and computer literacy.
Career Management Specialist – Grade 05
Position Summary
Performs a wide range of career counseling, including individual and group career
counseling to undergraduate and graduate students and alumni. Administers and
interprets career assessment instruments, and designs and implements small and large
group workshops in the following critical areas: resume writing, job search, interviewing, and career decision-making. Develops outreach efforts to potential employers, colleges, and government agencies. Establishes relationships with alumni to serve as mentors or as potential employers. Provides resolution to an assortment of problems of moderately complex scope. Demonstrates good understanding of the theoretical and applied bases for particular field of specialization.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in counseling, educational psychology, human resources, or
a related field; or equivalent combination of education and/or experience, and a minimum
of two years experience that demonstrates knowledge and understanding of career
counseling theories and methodologies for individuals and groups. Must have the
appropriate qualifying education and/or experience to administer and interpret career
assessment instruments. Also requires good communication skills and computer literacy.
Admissions Officer – Grade 5
Position Summary
Recruits prospective students, targeting key demographic markets by analyzing geo-demographic data. Visits high schools and community colleges to recruit students. Conducts information sessions, both on and off campus. Reviews applications for admission and, using professional judgment, evaluates credentials and applies first year and transfer admit, waitlist, and deny parameters for all collegiate units. Provides guidance to prospective students throughout the admissions process. Explains admissions competition, eligibility for the Educational Opportunity Fund (EOF) Program and New Jersey residency status, as they relate to tuition assessments, scholarships, and financial aid. Reviews and provides feedback on recruitment publications. Coordinates on and off-campus recruitment activities. Evaluates, develops, and implements procedures and standards for the cost-effective delivery of all related services. Works under general supervision with few direct instructions. Provides resolutions to an assortment of problems of moderately complex scope. Uses judgment within defined practices and procedures. May deviate from established methods as long as outputs meet standards of acceptability.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in a related field, or an equivalent combination of education
and/or experience, plus two years of relevant experience that demonstrates skills in
admission counseling. Requires good communication skills and computer literacy skills
in industry standard software.
Senior Admissions Officer – Grade 6
Position Summary
Reviews applications for admission using professional judgment. Evaluates credentials
and applies first year and transfer admit, waitlist, and deny parameters for all collegiate
units. Acts as liaison for applicant admission to graduate programs, collegiate units, the
Division of Intercollegiate Athletics, and special programs to resolve complex admission
decisions. Recruits prospective students, targeting key demographic markets by
analyzing geo-demographic data. Develops marketing plans and visits high schools and
community colleges for the purpose of recruiting students. Creates recruitment
publications, web sites, direct mail, and electronic messages. Coordinates on-campus
visitation programs for students, parents, guidance counselors, etc. Evaluates, develops,
and implements procedures and standards for the cost-effective delivery of all related
services. Works independently with broadly defined work objectives. Works across
functions to resolve most complex issues. Provides resolutions to a diverse range of
complex problems that may require creativity. Uses judgment and makes decisions
within broadly defined policies and practices.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in a related field, or an equivalent combination of education
and/or experience, plus five years of relevant experience that demonstrates expertise in
admission counseling. Requires excellent communication skills and computer literacy
skills in industry standard software.
Assistant Director, Admissions – Grade 7
Position Summary
Manages a range of functions typically associated with all stages of the enrollment
cycle – marketing, recruitment, admissions application review, yield activities through
enrollment, and special projects as required. Provides direct supervision of the senior
admission officers, admissions officers, and paraprofessionals in implementing the unit’s
action plans. Responsible for conceptualizing, planning, and implementing all aspects of
application review, decision making, and notification of undergraduate applications to all
schools on three major campuses across the state. Defines, documents, and monitors
procedures for on and off-campus recruitment programs, targeted population recruitment,
transfer course articulation, direct mail campaigns, and the development of print and
electronic media used in communication initiatives. Trains staff in relevant procedures
and consults with collegiate deans and other university departments to resolve issues
pertaining to admissions policies and protocols. Demonstrates a high level of initiative
and judgment with a limited review of results. Is accountable for major project decisions,
metrics, and client satisfaction.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in a related field, or an equivalent combination of education
and/or experience, plus a minimum of five years of relevant admissions experience that demonstrates expertise in admission counseling. Requires computer literacy in industry standard software. Also requires excellent communication skills; and strong skills in planning, leading, and organizing.
Director of Admissions – Grade 9
Position Summary
Directs the activities and staff for the smooth, efficient, and cost-effective operation of all
enrollment functions. Manages the development, implementation, and evaluation of
policies, procedures, and standards for the cost-effective delivery of all related services.
Develops communications, marketing, and recruitment plans to secure a sufficient number of competitive applicants within targeted markets to satisfy enrollment goals.
Oversees the analysis of geo-demographic market data and prepares written reports.
Directs the design, development, and publication of all printed information for every
phase of the enrollment process. Ensures publications are delivered on schedule and
within budget. Manages the receipt, processing, and tracking of applications to all
collegiate units on three campuses. Manages the admissions database system to record
and analyze the quantitative and qualitative aspects of the applicant pool. Ensures proper
security measures are operational to monitor and protect applicant data. Oversees annual
recruitment and communications budgets. Supervises and adjusts staff workloads,
provides training, and evaluates performance. Provides highly creative solutions to
usually complex problems. Uses independent judgment to accomplish objectives.
Develops strategies for improving the academic reputation and competitiveness of the
university by enhancing selectivity and yield outcomes. Develops, interprets, and
communicates policies and practices for differing needs of a diverse client population.
Anticipates and identifies complex functional needs and develops recommendations and
solutions.
Outcomes
Knowledge and Experience
Requires a bachelor’s degree in a related field, or an equivalent combination of
education and/or experience of increasing responsibility in a leadership/managerial role,
with a minimum of five years of relevant experience; excellent communication skills; and computer literacy in industry standard software. Also requires strong skills in planning, organizing, information integration, and decision-making; and experience with a specific focus on attaining results.
Knowledge and experience parameters are listed for each position. However, certain
positions may require additional specific education, certification or licensure, knowledge,
ability, or expertise in a specialty area.
Nurse – Grade 5
Position Summary
Provides direct primary health care to university students and other clients in
collaboration with other health care team members. Performs medical, clinical, and non-clinical services that promote health, prevent disease, and help patients cope with illness.
Evaluates walk-in students, assesses phone calls, and conducts triage. Observes, assesses, and records symptoms, reactions, and progress in patients. Assists physicians, nurse practitioners, and other healthcare providers during examinations, diagnosis, plan of care development, and treatments. Performs phlebotomy, conducts basic diagnostic tests, administers medications and immunizations, and instructs and supports patients and their families. May develop and manage nursing care plans. Participates in group client teaching, interdisciplinary meetings, and educational programs. Performs and documents regular evaluation of emergency equipment; provides data, analysis, and reports; and maintains stock of equipment and supplies. May oversee, hire, train, and evaluate staff. Completes work in compliance with university, Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and state health and licensing standards. Carries out routine and non-routine tasks within established work parameters, with review of work by supervisor. Performs professional work that requires knowledge of medical and clinical principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of nursing.
Outcomes
Knowledge and Experience
Requires a bachelor's degree in nursing or a related field, or an equivalent combination of
education and/or experience; a current license as a registered nurse in the State of New
Jersey; Cardio Pulmonary Resuscitation and Automated External Defibrillator
Certifications; and a minimum of two years relevant nursing, medical, or clinical
experience. Must be able to physically assist clients and have good clinical and
communications skills to include the understanding and effective use of English and medico-technical languages, and computer literacy.
Substance Abuse Specialist II – Grade 5
Position Summary
Provides direct individual and group counseling to university students and other clients
with alcohol, nicotine, gambling, and/or drug related problems. Assesses counseling and
treatment needs of students; provides short term counseling; observes, assesses, and
records symptoms, reactions, and progress in patients; and identifies and facilitates
student referrals to appropriate in-patient or outpatient treatment services. Coordinates
and facilitates substance abuse awareness workshops. Consults and advises faculty, staff,
and administrators concerning problem identification, response, and resolution techniques
for drug related student issues. Assists with research evaluation design, and provides
data, research, analysis, and reports on alcohol and drug abuse within the student
population. Presents project proposals. May coordinate and lead teams; and oversee, hire,
train and evaluate staff. Completes work under direct oversight, within established work
parameters, and regular review of work by supervisor. Performs professional work that
requires knowledge of alcohol and chemical abuse and dependency philosophies; related
treatment principles and practices; and a good understanding, use, and application of
concepts, theories, principles, practices, terminology, and applied bases of substance
abuse therapeutic treatment modalities.
Outcomes
Knowledge and Experience
Requires a master's degree in counseling, psychology, or other relevant field; or an
equivalent combination of education and/or experience that demonstrates knowledge and
understanding of alcohol dependency theories and therapeutic treatment modalities to
include insight therapy, behavior modification, supportive educational therapy, and reality therapy; individual and group counseling techniques for patients with chemical
dependency issues; workshop presentation; research design implementation; data
analysis; and report writing. Also requires good communication skills and computer
literacy.
Substance Abuse Specialist I – Grade 6
Position Summary
Provides direct individual and group counseling to university students and other clients
with alcohol, nicotine, gambling, and/or drug related problems. Assesses counseling and
treatment needs of students; provides short term counseling; observes, assesses, and
records symptoms, reactions, and progress in patients; and identifies and facilitates
student referrals to appropriate in-patient or outpatient treatment services. Assists with
assessment and crisis intervention of students who are seen on an emergency basis.
Designs, coordinates, and facilitates substance abuse awareness workshops. Consults and advises faculty, staff, and administrators concerning problem identification, response, and resolution techniques for drug related student issues. Designs and conducts surveys and research evaluation designs; and provides data, research, analysis, and reports on alcohol, nicotine, gambling, and drug abuse within the student population. Presents proposals and recommendations to improve services. Participates in department and university committees. Coordinates and leads teams. May oversee license-eligible counselors or graduate students; monitor project budgets; oversee office; hire, train, and evaluate administrative staff. Completes work independently with broadly defined work objectives and limited review of overall results by supervisor. Performs professional work that requires specialized to general knowledge of alcohol and chemical abuse and dependency philosophies, and related treatment principles and practices; and a solid understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of area of specialization within substance abuse therapeutic treatment modalities.
Outcomes
Knowledge and Experience
Requires a master's degree in counseling, psychology, or other relevant field; or an
equivalent combination of education and/or experience that demonstrates knowledge and
understanding of alcohol dependency theories and therapeutic treatment modalities to
include insight therapy, behavior modification, supportive educational therapy, and
reality therapy; plus a minimum of three years experience providing individual and group
counseling to patients with chemical dependency issues, conducting workshops,
implementing research designs, analyzing data, and writing reports. Must have current
State of New Jersey certification or licensure as an alcohol/chemical dependency
counselor. Also requires excellent communication skills and computer literacy.
Counseling Psychologist II – Grade 6
Position Summary
Provides direct psychological counseling services to university students, individually and
in groups; provides diagnosis; assesses counseling and treatment needs. Conducts short
term and longer term psychotherapy, collaborates and makes referrals to appropriate
medical staff for medication, and assists and coordinates hospitalization and outpatient
treatment discharge plans. Assists with assessment and crisis intervention for students
who are seen on an emergency basis or out of hours. Consults and advises faculty, staff,
and administrators concerning problem identification, response, and resolution techniques
for psychologically troubled student issues. Designs, coordinates, and conducts
workshops and outreach on life skills, handling life stressors, and other psychosocial
issues. Designs and conducts surveys and research evaluation designs; researches; and
provides data, analysis, and reports on psychosocial issues within the student population.
Presents project proposals and recommendations to improve services. Coordinates and
leads teams. May monitor project budgets; oversee office; hire, train, and evaluate
administrative staff. Completes work under direct oversight, within established work
parameters, and regular review of work by supervisor. Performs professional work that
requires specialized to general knowledge of psychotherapy; and a solid understanding,
use, and application of concepts, theories, principles, practices, terminology, and applied
bases of area of specialization within psychology, counseling, or clinical psychology.
Outcomes
Knowledge and Experience
Requires a doctorate in counseling, clinical, or professional psychology or an equivalent
field; State of New Jersey license eligibility as a counseling psychologist; plus a
minimum of two years experience providing triage, crisis intervention, and supportive
psychotherapy to patients, individually and in groups; designing and conducting
workshops; developing research designs; analyzing data; and writing reports. Also
requires excellent communication skills and computer literacy.
Counseling Psychologist I – Grade 7
Position Summary
Provides direct psychological counseling services to university students, individually and
in groups; provides diagnosis; assesses counseling and treatment needs; conducts short
term and longer term psychotherapy; collaborates and makes referrals to appropriate
medical staff for medication; and assists and coordinates hospitalization and outpatient
treatment discharge plans. Assists with assessment and crisis intervention for students
who are seen on an emergency basis or out of hours. Consults and advises faculty, staff,
and administrators concerning problem identification, response, and resolution techniques
for psychologically troubled student issues. Designs, coordinates, and conducts
workshops and outreach on life skills, handling life stressors, and other psychosocial
issues. Designs and conducts surveys and research evaluation designs; researches; and
provides data, analysis, and reports on psychosocial issues within the student population.
Presents project proposals and recommendations to improve services. Coordinates and
leads teams. May supervise license-eligible counseling psychologists and graduate
students; monitor project budgets; oversee office; hire, train, and evaluate administrative
staff. Completes work independently with broadly defined work objectives and limited
review of overall results by supervisor. Performs professional work that requires
specialized to general knowledge of psychotherapy; and a solid understanding, use, and
application of concepts, theories, principles, practices, terminology, and applied bases of
area of specialization within psychology, counseling, or clinical psychology.
Outcomes
Knowledge and Experience
Requires a doctorate in counseling, clinical, or professional psychology, or an equivalent
field; current State of New Jersey licensure as a counseling psychologist; plus a minimum of two years experience providing triage, crisis intervention, and supportive
psychotherapy to patients, individually and in groups; designing and conducting
workshops; developing research designs; analyzing data; and writing reports. Also
requires excellent communication skills and computer literacy.
Nurse Practitioner – Grade 8
Position Summary
Provides direct primary health care to university students and other clients in
collaboration with other health care team members. Examines patients; diagnoses and
treats common acute illnesses and injuries. Makes therapeutic decisions. Prescribes
medications. Performs other medical, clinical, and non-clinical services that promote
health, prevent disease, and help patients cope with illness. Observes, assesses, and
records symptoms, reactions, and progress in patients. Performs phlebotomy, conducts
basic diagnostic tests, administers medications and immunizations, and instructs and
supports patients and their families. Develops and conducts group client teaching,
interdisciplinary meetings, and educational programs. Designs and conducts surveys;
provides data, analysis, and reports; and presents project proposals. May oversee, hire,
train, and evaluate staff. Completes work in compliance with university, Joint
Commission on Accreditation of Healthcare Organizations (JCAHO), and state health
and licensing standards independently, with broadly defined work objectives and limited
review of overall results. Performs professional work that requires specialized to general
knowledge of one or more fields of advanced practice nursing, and a solid understanding,
use, and application of concepts, theories, principles, practices, terminology, and applied
bases of area of specialization.
Outcomes
Knowledge and Experience
Requires a minimum of a master's degree in an advanced practice nursing or equivalent
program, or an equivalent combination of education and/or experience that demonstrates
comprehensive knowledge and understanding of advance practice nursing; a current
license as an advanced practice nurse in the State of New Jersey with prescriptive
privileges; a minimum of three years relevant professional nursing, medical, or clinical
experience; and Cardio Pulmonary Resuscitation and Automated External Defibrillator
certifications. Must be able to physically assist clients and have excellent clinical and
communications skills to include the understanding and effective use of English and medico-legal technical languages, and computer literacy.
Director Psychological Counseling Services – Grade 8
Position Summary
Provides clinical, operational, and administrative management for a psychological
counseling service unit serving university students. Establishes procedures for effective
operations and administration; and plans, develops, and manages day-to-day staffing and
delivery of counseling and psychotherapy. Resolves operational issues. Reviews practice,
protocol, and utilization of services; and provides for a program of quality assurance that
includes conducting chart and case audits. Develops and provides training, supervision,
and performance management of clinical, professional, and administrative staff. Monitors
and facilitates referrals to outside providers. Monitors budget, payroll, and expenditures.
Develops cooperative relationships with other university offices and outside agencies,
collaborates, and leads outreach initiatives. Develops and conducts group client teaching,
interdisciplinary meetings, and educational programs. Provides data, analysis, and reports; and presents and recommends project proposals to improve services. May provide direct psychological counseling services to university students, individually and in groups; assess counseling and treatment needs; conduct short term and longer term
psychotherapy; collaborate; and make referrals to appropriate medical staff for
medication. May collaborate in crisis intervention, hospitalization, and outpatient
treatment discharge plans. Completes other work in compliance with clinical and university
standards independently, with broadly defined work objectives, and minimal review of
overall results. Performs professional work that requires detailed, specialized knowledge
of one or several fields of counseling, clinical, or professional psychology; and an in-depth understanding, use, and application of concepts, theories, principles, practices,
terminology, and applied bases of area of specialization.
Outcomes
Knowledge and Experience
Requires a doctorate in counseling, clinical, or professional psychology, or an equivalent
field; current State of New Jersey licensure as a counseling psychologist; plus a minimum
of two years relevant professional experience in a leadership or managerial role of
increasing responsibility supervising patient care; providing triage, crisis intervention, and supportive psychotherapy to patients, individually and in groups; designing and conducting
workshops; developing research designs; analyzing data; and writing reports. Also
requires skills in planning, organizing, integrating information, making decisions, and
attaining results; the ability to physically assist clients; excellent clinical and
communication skills; and computer literacy.
Health Center Director – Grade 9
Position Summary
Provides medical/clinical, operational, and administrative management for a primary
health care facility serving university students. Establishes procedures for effective
operations and administration; and plans, develops, and manages day-to-day staffing and
health care delivery. Reviews healthcare practice, protocol, and utilization of services;
and provides for a program of quality assurance that includes conducting chart and case
audits. Develops and provides training, supervision, and performance management of
medical, clinical, and administrative staff. Coordinates referrals to outside providers.
Monitors budget, payroll, and expenditures. Develops cooperative relationships with
other university offices and outside agencies; resolves medical and operational issues;
and collaborates and leads outreach initiatives. Performs direct primary care, examines
patients, and diagnoses and treats common acute illnesses and injuries. Makes
therapeutic decisions. Prescribes medications and medical devices. Performs other
medical, clinical, and non-clinical services that promote health, prevent disease, and help
patients cope with illness. Develops and conducts group client teaching, interdisciplinary
meetings, and educational programs. Provides data, analysis, and reports; presents and
recommends project proposals. Completes work in compliance with university, Joint
Commission on Accreditation of Healthcare Organizations (JCAHO), federal
Occupational Safety and Health Act (OSHA), and state health and licensing standards. Works independently with broadly defined work objectives and minimal review of overall results. Performs professional work that requires detailed, specialized knowledge of one or several fields of medical practice; and an in-depth understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of area of specialization.
Outcomes
Knowledge and Experience
Requires a minimum of a master's degree in an advanced practice nursing or equivalent
program, or an equivalent combination of education and/or experience that demonstrates
comprehensive knowledge and understanding of advance practice nursing; a current
license as an advanced practice nurse in the State of New Jersey with prescriptive
privileges; Cardio Pulmonary Resuscitation and Automated External Defibrillator
certifications; and a minimum of three years relevant professional clinical experience in a
leadership or managerial role of increasing responsibility supervising patient care. Also requires skills in planning, organizing, integrating information, making decisions, and attaining results; the ability to physically assist clients; excellent clinical and communications skills to include the understanding and effective use of English and medico-legal technical languages; and computer literacy.
Knowledge and experience parameters are listed for each position. However, certain
positions may require additional specific education, certification or licensure, knowledge,
ability, or expertise in a specialty area.
Library Associate II – Grade 3
Position Summary
Performs day-to-day operations for a branch library, collection services, or bibliographic
processing function. Completes basic acquisition and circulation activities that provide
university students, faculty, staff, and the general public access to and use of library
information resources in a variety of formats. Receives and prepares materials for local
distribution. Reviews, refers, and resolves standard holdings record discrepancies and
updates basic bibliographic and other record entries. Places items on reserve. Processes
intra/inter-library loan requests. Assists patrons in locating materials and provides
policy, general operating information, and other assistance. Processes patrons’ borrowing
and returns, and collects delinquent fines. Keeps local documentation current and
communicates process changes to student staff. Participates in library functional working
groups. May hire, train, schedule, and process payroll for student employees; track,
process, and coordinate multiple location subscription cancellations; identify damaged
material and coordinate preservation and bindery activities; or carry out retrospective
conversion. Completes work under direct supervision, with specific instructions on
routine or semi-routine work, and/or within established work parameters for the unit.
Makes decisions or choices following standard practices and procedures. Work is usually
reviewed upon completion. Performs professional work requiring general knowledge and
the basic application and use of concepts, theories, and terminology of library science and
operations.
Outcomes
Knowledge and Experience
Requires a bachelor's degree in a related field; or an equivalent combination of education
and/or experience that demonstrates general knowledge and understanding of basic library science/library operations including Library of Congress Classification System, national cataloging rules, standard bibliographic utilities and formats, the Federal Depository Program guidelines, basic machine-readable formats, online catalog and utility procedures, and other library and online information systems. Also requires good
communication skills and computer literacy.
Library Associate I– Grade 4
Position Summary
Performs original, complex, and copy cataloging of monographs, serials, government
documents, video/audio recordings, cartographic materials, and other non-standard
information resources, in all formats. Consults librarian selectors regarding acquisitions
and cataloging. May provide cataloging in foreign languages. Coordinates recurring
orders for print and digital scholarly works, non-print media, and package plans.
Develops relationships with vendors, monitors performance, and resolves issues.
Contributes original cataloging to national and international bibliographic databases.
May identify/manage storage and storage facility needs, or collaborate with
university libraries to facilitate archive, database management, and preservation projects.
Completes work under general supervision, within established work parameters. Carries
out routine and non-routine tasks with occasional review of work outputs by supervisor.
Performs professional work that requires knowledge of library science principles and
practices; and a good understanding, use, and application of the concepts, theories,
principles, practices, terminology and applied bases of library science and operations.
Outcomes
Knowledge and Experience
Requires a bachelor's degree in a related field; or an equivalent combination of education
and/or experience that demonstrates knowledge, understanding, and competency using
Anglo-American Cataloging Rules; Library of Congress Classification and Subject
Headings; general metadata standards; bibliographic and cataloging systems; formats,
rules and guidelines; government, national, and international bibliographic databases and
software; Federal Depository Program guidelines; standard machine-readable formats;
online catalog and utility procedures; and other library and online information systems.
Also requires a minimum of two years experience cataloging library material in all
formats, processing international book and serials recurring orders, and/or conducting
preservation activities, good communication skills, and computer literacy.
Library Supervisor II– Grade 4
Position Summary
Provides direct, daily, shift supervision of services and activities within the
access/collection services area of a branch library. Hires, trains, evaluates, and
supervises staff and student employees in the delivery of library services to patrons or the
completion of library technical operations. Schedules staff at library services points or
workstations, and assigns and coordinates work. Supervises employee shifts in rotation;
resolves escalated routine and non-routine patron issues or requests; and ensures the
security, functionality, and availability of buildings, equipment, and library collections.
Prepares and processes payroll; monitors budget; and provides reports and statistics for
area of responsibility. Participates in and may lead one or more functional groups,
implements initiatives, and completes projects. Completes work under general
supervision, within established work parameters. Carries out routine and non-routine
tasks with occasional review of work outputs by supervisor. Performs professional work
that requires knowledge of library science principles and practices; and a good
understanding, use, and application of the concepts, theories, principles, practices,
terminology and applied bases of library operations including circulation, cataloging,
acquisitions, and collection management.
Outcomes
Knowledge and Experience
Requires a bachelor's degree in a related field; or an equivalent combination of education
and/or experience that demonstrates knowledge, understanding, and competency in
library science/library operations including circulation, classification, cataloging, and
bibliographic systems, formats, rules, guidelines, and standards; plus a minimum of two
years experience performing supervisory and one or more library activities. Also requires
good communication skills and computer literacy.
Library Supervisor I– Grade 5
Position Summary
Manages a particular library, acquisitions, or collections management unit; that includes delivery of circulation, inter/intra-library loan, and other library services to patrons; or the
completion of library technical operations. Hires, trains, and supervises administrative,
professional, paraprofessional, and supervisory staff. Schedules staff and delegates work.
Analyzes workflows and procedures, and develops and revises procedure manuals.
Writes job descriptions and evaluates performance. Oversees payroll preparation. Serves
on and may lead management teams that recommend policy, plan the direction of the
library or service unit, and implement projects. Resolves operational and patron issues and handles crises. Ensures the security, functionality, and availability of buildings,
equipment, and library collections. Manages budget; provides expenditure reports. Provides statistical analysis of data; and annual, midyear, and project reports for area of responsibility. Completes work under general supervision, within established work parameters. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work that requires knowledge of library science principles and practices; and a good understanding, use, and application of the concepts, theories, principles, practices, terminology, and applied bases of original cataloging and library operations including circulation, cataloging, acquisitions, and collection management.
Outcomes
Knowledge and Experience
Requires a bachelor's degree in a related field; or an equivalent combination of education
and/or experience that demonstrates knowledge, understanding, and competency in library science/library operations including circulation, classification, original and copy
cataloging and bibliographic systems, formats, rules, guidelines, and standards; plus a
minimum of two years experience performing supervisory and one or more library
activities. Also requires good communication skills and computer literacy.
Assistant Head Access/Collections/Acquisition Services – Grade 6
Position Summary
Manages the operations of a major department or service, and plans and implements
programs across all units on a multiple library campus. Consults and collaborates with the
department head/faculty librarian on policy matters. Assesses current practices, evaluates and implements best practices to improve operations, and adopts innovations to
raise the quality level of service. Provides operational leadership, and develops
policies and work standards. Leads and facilitates major functional teams. Hires, trains,
and manages supervisors and other staff. Works with department supervisors and group
leaders to ensure that objectives and outcomes are met. Allocates and monitors budget
for all units. Represents the department to appropriate councils and other groups system-wide. Ensures patron service, and the security, functionality and availability of buildings,
equipment, and library collections. May collaborate with other university units, serve on
local or national professional organizations, present at conferences or workshops, or
conduct research. Completes work independently, with broadly defined work objectives
and limited review of overall results. Performs professional work that requires specialized
to general knowledge of library science principles and practices; and a solid
understanding, use, and application of the concepts, theories, principles, practices,
terminology and applied bases of library science such as copy, complex, and original descriptive cataloging; standard, recurring, serial, and complex acquisitions; collection management; circulation; and other library operations.
Outcomes
Knowledge and Experience
Requires a bachelor's degree in a related field; or an equivalent combination of education
and/or experience that demonstrates knowledge, understanding, and competency in library science/library operations to include circulation; classification; original and copy
cataloging; bibliographic systems, formats, rules, guidelines and standards; government
and international book and serials publishing; plus a minimum of five years experience
performing supervisory and one or more library activities and a comprehensive
understanding of the academic research library environment. Also requires excellent
organizational, analytical, communication, interpersonal, and leadership skills; and
computer literacy.