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Affirmative Action/Equal Employment Opportunity Guidelines for Recruitment and Selection of Administrative, Professional, or Supervisory Staff
Record Maintenance
The Applicant Tracking System (ATS) will automatically retain the resumes and any accompanying documents submitted through the system.
Federal law requires the hiring authority to retain a complete record of the recruitment and selection process for a period of two years. Hiring authorities should maintain a file with the recruitment sources, correspondence, evaluations of applicants’ interviews, and all other material that would be of assistance in documenting:
- that good-faith efforts were made to recruit a broadly representative applicant pool;
- that all candidates were treated fairly and equitably; and
- justification as to why the successful candidate was chosen.
See the UHR record retention schedule for maintenance and purging timetable.
Additional Sections
- Introduction
- Ensuring a Broad Applicant Pool
- Recruitment Requirements
- Positon Description
- Internal/External Candidates
- Applicant Tracking System
- Recruiting for Positions with a Health Hazard
- Search Committees
- Interviewing
- Selection
- Accommodations
- The Disabled and Covered Veterans
- Employment Eligibility Verification Form (I-9)
- EEO/AA Guidelines to Staffing Externally Funded Projects
- Attachments
| Resources To Help You | |
| Office of Employment Equity - Contacts | 732-932-3020, ext. 4030 |
| Office of Employment Equity - Services | |
| EEO/AA Laws and Regulations | |
| Hiring Managers | |
| Hiring Toolkit | |
| Job Applicants and the ADA | |
| Search Firm Guidelines | |
