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Rutgers University Policies Relevant to Ethical and Conflict Matters

For your convenience and information listed below are existing university policies relevant to ethical behavior and conflicts of interest.

The university policies below address almost all ethical matters, but there may be other policies relevant to a particular matter. Some of the policies below are stated in full, but most are excerpts from policies to isolate the provisions most likely to be relevant to ethical and conflicts issue. Policy excerpts are to help identify conflicts related material. When using an excerpted policy you should consult the full policy to be sure that you have reviewed all relevant material in the policy. For full statements of policies which have been excerpted, please go directly to the University Policy Library.

• Rutgers Code of Ethics
• Administrative Policies
• Financial Management
• Governance & Legal Matters
• Human Resources (Faculty and Staff)
  

Rutgers Code of Ethics
Código de Éticas de Rutgers

Administrative Policies

Financial Management

40.2.5 Consulting or Other Personal Services, Intellectual Property, Honoraria and Other Miscellaneous Activities – Policies and Procedures for Payment

• States circumstances under which university may have consultants paid through the invoice processing supplier. University employees shall not also be paid as consultants for the university.
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40.2.10 Equipment Inventory and Property Management

• Responsibility for equipment management lies with supervisors. With appropriate approval university equipment may be used at home or off-campus.
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40.2.12 Gratuities, Guests, Gifts and Use of University Resources

• Prohibits all gifts and gratuities to all employees from parties who have or are interested in contractual or financial relations with university or in using university facilities Gifts should be returned. All university resources are to be used only for the academic or business activities of the university. Absent specific approval with appropriate arrangements, use of university facilities, materials, supplies, or services by employees for personal or outside employment purposes is prohibited.
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40.4.1 Travel, Travel Incidentals, and Meal Expense Policy

• States circumstances under which employees may be reimbursed for approved travel and business expenses on university (not personal) business.
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Governance & Legal Matters

50.3.1 Patent Policy

• States patent policy applicable to university employees and users of university facilities. If university employees have consulting agreements relating to their university research these must be properly reviewed.
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50.3.4 Electoral Political Activities and the Use of University Resources

• The university is neutral in political campaigns and this policy describes permissible and impermissible use of facilities for political purposes.
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50.3.7 Copyright Policy

• Provides for scholars’ ownership of copyright for scholarly and artistic purposes and states when substantial use of university resources may provide for some university rights.
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Human Resources

60.1.1 Employment of Relatives

• Family members residing in the same household may not participate in the hiring of a family member or supervise a family member.
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60.1.7 Personal Use of University Telephones

• Telephones are for university use. Employees are to reimburse the costs of incidental personal use.
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60.1.9 Commercial and Charitable Solicitations

• States limitations on solicitations at the university where business is conducted for commercial and charitable purposes whether by telephone, mail, email, or in person at university facilities.
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60.3.2 Outside Work for Non-Academic Employees

• Outside work shall not interfere with regular duties during the work day.
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60.4.2 Code of Ethics for Administrative and Managerial, Professional, and Supervisory Staff Members

• Administrators are to further the interests of the university to the best of their ability and avoid conflicts of interest.
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60.5.1 Academic Freedom

• Describes academic freedom and the faculty member’s responsibility to maintain standards of sound scholarship and competent teaching.
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60.5.8 Conflicts of Interest – Faculty Professional Activities Outside the University and Outside Employment for Academic Personnel

• Sets forth the conflict of interest and conflict of commitment standards applicable to faculty.
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60.5.9 Faculty or Staff Involvement with Commercial Enterprise – Contracts with the University

• Describes the procedure under which the university can license discoveries or inventions to university employees, and is an exception to the rule that university employees with greater than 1% equity may not contract with the university.
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60.1.14 Employment of Current and Former Public Officials

• States that the employment of current and former officials shall be in accordance with normal procedures and that care should be taken to avoid conflicts or the appearance of conflicts.
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