Date: April 5, 2016
To: Chancellors, Vice Presidents, Deans, Directors and Department Chairs
From: Vivian Fernández
Senior Vice President for Human Resources and Organizational Effectiveness
Re: FY 2016–2017 Staff Compensation Program (SCP) for Legacy Rutgers URA-AFT Administrative Staff

I am pleased to announce the 2016-2017 Staff Compensation Program (SCP) for eligible staff represented by the URA-AFT.  Each year, Rutgers University supervisors conduct performance evaluations for URA-AFT administrative staff. This performance management process allows managers and employees to engage in a thoughtful dialogue about the year’s performance and accomplishments, and to define goals and objectives for the coming performance year.  

The fiscal year 2016-2017 SCP provides for a salary increase pool of two percent of the aggregate salaries of eligible URA-AFT staff in accordance with Article 41 from the URA-AFT Collective Negotiations Agreement, which is available at:  http://uhr.rutgers.edu/sites/default/files/userfiles/URA-AFT_Agreement_2014-2018.pdf. This Program will be implemented effective July 1, 2016, for eligible 12-month employees, and September 1, 2016, for eligible 10-month employees.

The appraisal period for this review cycle is May 1, 2015, and extends to April 30, 2016. Supervisors must complete performance evaluations and notify employees of their appraisal ratings by April 30, 2016. Employees should be given the opportunity to comment on the appraisal, in writing, by June 1, 2016.

The following summary outlines the Fiscal Year (FY) 2016-2017 SCP:

Merit Salary Increase Pool

  • The SCP for FY 2016–2017 consists of a two percent permanent salary pool based on the aggregate salaries of eligible employees as of March 1, 2016. The July 1, 2015 salary scales will remain in effect and are available at http://uhr.rutgers.edu/staff-salary-schedules.

Eligibility Criteria and Range of Increases

  • Employees in a Program-eligible (URA-AFT) title on the University’s payroll on or before January 1, 2016, and who remain employed in a URA unit position on the University’s payroll through the payment date of the increase, are eligible to participate in this year’s Program.
  • Salary increases of 1 percent to 3 percent of March 1, 2016 base salaries may be awarded to those employees meeting established performance standards, and will be effective on July 1, 2016, for 12-month employees, and September 1, 2016, for 10-month employees.
  • Eligible URA-AFT staff, whose salaries are currently close to, or at the maximum of, their salary grades, may receive a permanent salary increase of up to the grade maximum established in the applicable July 1, 2015 salary scale.  Any employee whose proposed salary increase exceeds the maximum salary for his or her salary grade shall receive a one-time, lump-sum payment for the amount that exceeds the maximum salary for the grade. The sum of the salary increase and the one-time, lump-sum payment cannot exceed the three percent permissible award maximum.
  • Employees who do not receive an evaluation by April 30, 2016 shall receive merit awards of two percent. 
  • Merit salary increases, and one-time, lump sum payments resulting from the FY 2016-2017 SCP, will be reflected in July 15, 2016 paychecks for 12-month staff, and in September 9, 2016 paychecks for 10-month staff.  In order to receive their performance awards, employees must remain in Program-eligible titles through the date of payment.

The unit allocations for those employees eligible for the FY 2016-2017 Program will be provided to Chancellors and Vice Presidents on April 18, 2016. Our data entry/modeling system, the SCP Online System, facilitates the process of awarding increases, and provides listings of eligible employees, and related reports, to unit administrators. This system will be available to designated users on April 18, 2016. System entry and approval of all awards must be completed by June 3, 2016. In order to assist managers and supervisors with the performance appraisal process, online resources and tools are available from the University Human Resources (UHR) Learning and Development webpage at: https://hrservices.rutgers.edu/crs/. The process schedule, related Program information, and all pertinent forms are available on the UHR webpage for SCP at http://uhr.rutgers.edu/SCP-deans-managers.

For questions regarding the SCP process in New Brunswick, please contact your assigned UHR consultant by phone at (848)932-3020, or by email via the UHR website at http://uhr.rutgers.edu/hr-consultant-assignments.  For questions regarding the SCP process in Newark, please call the Human Resources Office at (973)353-5500, and in Camden, please call the Human Resources Office at (856)225-6475.