Date: February 13, 2017
To: Chancellors, Vice Presidents, Deans, Directors and Department Chairs
From: Vivian Fernández
Senior Vice President for Human Resources and Organizational Effectiveness
Re: FY 2016-2017 Pay-for-Performance Program for Eligible Non-Aligned Staff

I am pleased to announce that the 2016-2017 Pay-for-Performance (P4P) Program for eligible non-aligned staff has been approved. The Program provides the opportunity to recognize staff members who have contributed in the previous performance cycle to the ongoing success of the University. Please note that the merit pool dollars for this year’s Program will be calculated based upon the aggregate of 2.0 percent of eligible non-aligned employee salaries as of June 30, 2016.  The merit increase effective date will be retroactive to July 1, 2016, and reflected in the paycheck dated May 5, 2017.

To be considered for the FY 2016-2017 merit salary increase Program, eligible employees must have been appraised using the performance evaluation process in accordance with University policy (Legacy Rutgers Policy 60.4.9 and Legacy UMDNJ Policy 60.9.28, available at http://policies.rutgers.edu/view-policies/human-resources-hr-%E2%80%93-section-60). Employees in Program-eligible titles who meet eligibility criteria include staff in Legacy Rutgers Managerial, Professional, Supervisory and Confidential (MPSC) titles and Senior Administrators, and those in Legacy UMDNJ non-aligned staff and Faculty Administrator positions. 

FY 2016-2017 P4P Program Summary
The following summary outlines the merit pool, salary structures, eligibility criteria and range of increases, award management online system, deadlines and pay date information for the P4P Program:

Merit Pool and Salary Structures
The salary increase pool for all eligible non-aligned employees is the aggregate of 2.0 percent of eligible salaries as of June 30, 2016. Merit awards are based on performance and the eligible employee’s salary in effect on June 30, 2016.  The allocated merit pools for each major area will be distributed to chancellors and vice presidents on March 3, 2017.  Effective July 1, 2016, all applicable July 1, 2015 salary structures will be increased by 2.0%.

Eligibility Criteria and Range of Merit Increases
Employees in Program-eligible titles on or before January 4, 2016 are eligible to participate in this Program, and must have received performance appraisals by September 30, 2016. Salary increases of 1 to 6 percent based on June 30, 2016 salaries may be awarded to employees who met standards. Increases will be effective July 1, 2016 for 12-month employees, and September 1, 2016 for 10-month employees. In order to receive performance awards, employees must remain in Program‐eligible titles through the date of payment.

An eligible non-aligned staff member, whose salary is currently close to, or at the maximum of his or her salary grade, may receive a permanent salary increase of up to the grade maximum established in the July 1, 2016 salary scale. An employee whose proposed salary increase exceeds the maximum salary for his or her salary grade may receive a one-time, lump sum payment for the amount that exceeds the maximum salary. The sum of the salary increase and/or one-time lump sum payment cannot exceed the 6 percent award maximum.

P4P Online System, Deadlines and Pay Date Information
A data entry/modeling system, the P4P Online System, facilitates the process of managing and awarding increases, and provides listings of eligible employees and related reports to unit administrators. This system will be available to designated users on March 3, 2017, and all final awards must be entered into the P4P Online System by April 3, 2017.

Merit award increases to base salary shall be retroactive to July 1, 2016 for calendar year employees and September 1, 2016 for academic year employees.  Salary increases, applicable one-time, lump-sum payments, and any retroactive pay will be reflected in the May 5, 2017 paycheck.

Program information, tools, and resources are available from the P4P webpage at: http://uhr.rutgers.edu/p4p-information-deans-and-managers.

For questions regarding the non-aligned merit salary Program, please contact your UHR representative as follows:  New Brunswick, contact your assigned UHR consultant by phone at (848)932-3020, or by email via the UHR website at http://uhr.rutgers.edu/hr-consultant-assignments; Newark, contact the Newark Human Resources Office at (973)353-5500; Camden, contact the Camden Human Resources Office at (856)225-6475; and for RBHS, contact the Compensation Services Office at (973)972-4845.