Date: April 4, 2016
To: Chancellors, Vice Presidents, Deans, Directors and Department Chairs
From: Vivian Fernández
Senior Vice President for Human Resources and Organizational Effectiveness
Re: FY 2017-2018 Staff Compensation Program for Legacy Rutgers URA-AFT Administrative Staff

I am pleased to announce the 2017-2018 Staff Compensation Program (SCP) for eligible staff members represented by the URA-AFT. The performance management process of the SCP allows Rutgers University supervisors to engage with their URA-AFT staff in thoughtful dialogue about the year’s performance and accomplishments, and to define goals and objectives for the coming performance year.

The appraisal period for this review cycle is May 1, 2016, and extends to April 30, 2017. Supervisors must complete performance evaluations and notify employees of their appraisal ratings by April 30, 2017. Employees should be given the opportunity to comment on the appraisal, in writing, by June 1, 2017.

The merit component of the SCP provides for a salary increase pool of 2.25 percent of the March 1, 2017 aggregate salaries of eligible URA-AFT staff in accordance with Article 41 from the URA-AFT Collective Negotiations Agreement, available at: http://uhr.rutgers.edu/sites/default/files/userfiles/URA-AFT_Agreement_2014-2018.pdf. This program will be implemented effective July 1, 2017 for eligible 12-month employees, and September 1, 2017 for eligible 10-month employees. Merit salary increases and any one-time, lump-sum payments will be reflected in the July 14, 2017 paycheck for 12-month staff, and in the September 8, 2017 paycheck for 10-month staff.

The following summary outlines the Fiscal Year (FY) 2017-2018 SCP:

Merit Salary Increase Pool

  • The merit component of the SCP for FY 2017–2018 consists of a 2.25 percent salary pool based on the aggregate salaries of eligible employees as of March 1, 2017. The July 1, 2015 salary scales will remain in effect and are available at http://uhr.rutgers.edu/staff-salary-schedules.

Eligibility Criteria and Range of Increases

  • Employees in a program-eligible (URA-AFT) title on or before January 1, 2017 are eligible to participate in this year’s program and must receive a performance appraisal by April 30, 2017.
  • Salary increases of 1.25 percent to 3 percent of their March 1, 2017 base salaries may be awarded on a prospective basis to those employees meeting established performance standards, and will be effective on July 1, 2017 for 12-month employees; September 1, 2017 for 10-month employees.
  • Eligible URA-AFT staff whose salaries are currently close to or at the maximum of their salary grade may receive a salary increase of up to the grade maximum established in the applicable July 1, 2015 salary scale. Employees whose proposed salary increases exceed the maximum salary for their salary grade shall receive a one-time, lump-sum payment for the amount that exceeds the maximum salary for the grade. The sum of the salary increase and the one-time, lump-sum payment cannot exceed the 3 percent permissible award maximum.
  • Employees who do not receive an evaluation by April 30, 2017 shall receive a merit increase of 2.25 percent.
  • Merit salary increases and any one-time, lump-sum payments resulting from the FY 2017-2018 SCP will be reflected in the July 14, 2017 paycheck for 12-month staff and September 8, 2017 for 10-month staff.  In order to receive their performance awards, employees must remain in a program-eligible title through the date of payment.

The unit merit pool allocations for those employees eligible for the FY 2017-2018 program will be provided to Chancellors and Vice Presidents on April 17, 2017. A data entry/modeling system, the SCP Online System, facilitates the process of awarding increases, and provides listings of eligible employees and related reports to unit administrators. This system will be available to designated users on April 17. System entry and approval of all awards must be completed by June 2, 2017. The process schedule, related program information, and forms are available on the University Human Resources webpage for SCP at http://uhr.rutgers.edu/SCP-deans-managers.

Information Sessions

If you have any questions regarding the SCP process, please contact your assigned UHR consultant at (848) 932-3020 or via the UHR website at http://uhr.rutgers.edu/consultant-assignments, or the Human Resources Office in Camden at 856-225-6475, or Newark at 973-353-5500.