Date: December 9, 2011
To: Vice Presidents, Chancellors, Deans, Directors and Department Chairs
From: Vivian Fernández
Vice President Faculty and Staff Resources
Subject: Implementation of Policy 60.1.5 – Class 3 and Class 4 Employment

I am pleased to announce that after an extensive university-wide assessment and review process, a new Class 3 and Class 4 Employment policy has been developed which recognizes the important role temporary positions play in fulfilling the casual, seasonal, and short term employment needs of our university. The new Class 3 and Class 4 Employment Policy, 60.1.5, will become effective January 1, 2012, and replaces the Type 4 Employment Policy, 60.1.5.

The new policy provides a centralized approval and monitoring mechanism to facilitate consistency in position and employee classification, and delineates three distinct temporary position categories:

  • Class 3 (Short-Term) – This temporary position category applies to short term temporary assignments with position effort of 50%-100%, based on a 40 hour workweek. These positions are paid on a salaried basis, and are benefit eligible. Appointments to Class 3 positions may be made for up to one year at a time, and are eligible for reappointment for up to an additional year. The exception to this 24 month service limit applies to temporary appointments comparable to regularly appointed AFSCME 888 and AFSCME 1761 positions, where contractual mandates exist limiting the appointments to 9 and 16 months, respectively.
  • Class 4 (Casual) – This temporary position category accommodates casual assignments of less than 20 hours per week. Class 4 (Casual) positions are paid on an hourly basis. Appointments may be made for up to one year at a time, and reappointments are permissible.
  • Class 4 (Seasonal) – This temporary position category accommodates seasonal assignments with position effort up to 100%, based on a 40 hour workweek. These positions are paid on an hourly basis. Appointments to Class 4 (Seasonal) positions may be made for up to 6 months at a time. Employees are eligible for reappointment after a 3 month break in Rutgers service.

The terms of the new policy will apply to new temporary employees hired as of January 1, 2012. All current Class 4 employees will be transitioned to the terms of the new policy in accordance with a phased implementation schedule. The schedule provides for a staggered implementation across four consecutive pay periods during the Spring of 2012. This will allow sufficient time for departments to review rosters of current Class 4 employees, and work with their designated Human Resources representative in determining the appropriate transition options given individual departmental needs. The implementation will be initiated with a pilot group comprised of academic and administrative units, then rolled out to the University starting in January 2012.

Meetings with HR Liaisons were held to explain the policy roll-out, the new hire process, and the implementation timetable. UHR will also be conducting more detailed Information Sessions on the New Brunswick, Camden and Newark campuses to assist you with understanding the new policy and the transition process. In addition, during the upcoming weeks, a Human Resources representative will be scheduling individual meetings with your units to discuss the new policy, and to provide guidance regarding implementation questions specific to your area. We encourage you to register early for the Information Sessions.

The Class 3 and Class 4 Employees website has been created to provide departments with access to the policy, guidelines, project schedule, and registration for the Information Sessions, as well as other essential information and resources. If you have any questions, the HR consultants in New Brunswick, and the HR offices in Camden and Newark, are available to assist you. We look forward to seeing you at the Information Sessions.

HR Consultants - New Brunswick: 848-932-3020

Human Resources Office Newark: 973-353-5500 http://hr.newark.rutgers.edu

Human Resources Office Camden: 856-225-6475 http://hr.camden.rutgers.edu