In order to assist Rutgers departmental administrators in using the Absence Reporting  tool, we have developed this page to serve as a resource for designated administrators. Please review the information below. Additionally, you may wish to review the Frequently Asked Questions regarding Absence Reporting, as the answer to your question may be addressed there. Finally, University Human Resources (UHR) is available to provide assistance. If you require assistance from UHR, please call (848) 932-3020; requests for assistance will be handled in the order in which they were received.

Click here to log in to the Absence Reporting.

 

What is Absence Reporting?

The Absence Reporting is an online tool used for legacy Rutgers employees which automatically calculates paid time off accruals according to the employee category and years of service, thereby saving time and reducing errors. Absence totals will carry over automatically from one year to the next, thus eliminating the annual mailing of Absence Record Cards.

The Absence Reporting also provides designated and trained Administrators with an online resource to track and report departmental attendance. Administrators should be familiar with the university accrual rules, and must have a NetID and password to access the system.

Requesting Administrator Access to Absence Reporting

In order to be granted administrative access to the Rutgers Absence Reporting, employees must complete the Administrator Access Request form, and meet certain criteria:

All three conditions must be met in order for UHR to process an employee's Absence Reporting Administrator Access Request form.

Instructions for Completing the Absence Reporting Administrator Access Request form

Section I: Applicant Information

All fields in this section must be completed in order for the employee's Administrator Access Request form to be processed. Failure to enter data in any of the fields in this section may result in a delay or denial in processing as UHR staff must submit all information to Abesence Reporting. Please type or print clearly in the fields in this section to avoid errors in data input.

Section II: Access Request

In this section, please select the type of access being requested. The options for access request are:

  • New – access does not currently exist
  • Add/Delete Access– to add and/or remove Dept. ID accesses
  • Remove All – all accesses and roles will be deleted. Section 3 should be completed by the applicant and other approval level employees.

Below the type of access, please list all department identification codes (5-digit code) for which access changes will apply. Please check either "Add" or "Delete" in the appropriate box next to each department ID. A separate list of department identification codes may be attached if additional space is required.

Section III: Applicant Review and Approvals

Applicants requesting administrative access to the RIAS application(s) must read and accept the Basic Expectations for Approvers and Preparers (page 2 of the Administrator Access Request form) and accept the online Agreement for Accessing University Information. Signing this section of the form confirms that the employee has read and accepts these responsibilities. 

Employees seeking administrative access to the Absence Reporting will also be expected to complete system user training based on their level of access. Training will be scheduled throughout the year and administrators will be notified in advance of scheduled sessions. The training manual provided during class is also available to you. Employees may register for an Absence Reporting New Administrator training session through our Enrollment Management System.

All requests for access must be reviewed and approved by the applicant’s Business Manager, if applicable. The review and approval of the Department Chair, Director or the Associate/Instructional Dean is required. Authority to access specific administrative data must also come from the appropriate Business Process owner(s) responsible for the data.

Requests will not be processed without all appropriate signatures.

Submitting Completed Absence Repoting Administrator Access Request form for Processing

Once the Administrator Access Request form has been completed and all appropriate signatures have been collected, employees should forward the completed forms to:

University Human Resources
Administrative Services Building II
Cook Campus
57 U.S. Highway 1
New Brunswick, NJ 08901

Completed forms may also be faxed to (732) 932-0046.

Additional Resources

Administrators seeking paid time off accrual rules may find them in the paid time off section of the Administrator’s Guide or by visiting the legacy Rutgers Staff Benefits webpage. The guide lists all of the accrual rates for eligible legacy Rutgers staff by type of paid time off and unit affiliation.

To correct an employee’s accrual information in the Absence Reporting, complete and submit the Absence Reporting Request to Edit a Record form.

For more information or assistance with the Absence Reporting, visit the Frequently Asked Questions, or contact University Human Resources at (848) 932-3020.