This checklist is a step-by-step guide to assist you with the recruitment and selection process. Detailed information via the links listed below:

Screening and Interviewing – Administrative and MPSC Positions

Steps for Screening and Interviewing


Selection – Administrative and MPSC Positions

Steps for Selection

You, and/or members of a search committee, are responsible for interviewing and identifying the final candidate, conducting reference checks and forwarding a copy of the resume to a human resources representative for a qualification review.

Note: You should refer to University Policy (60.4.10) Salary Adjustments - Administrative, Professional, or Supervisory Employees or to the URA-AFT Labor Agreement to determine the appropriate salary offer for all candidates.  The intended salary offer must be discussed with your human resources representative prior to extending the offer.

For external candidates you must receive approval from your vice president/chancellor/designee on salary requests exceeding 10% of the midpoint for Administrative and Managerial, Professional, Supervisory, and Confidential positions in a salary grade, as specified in Policy 60.4.10 and in the URA-AFT agreement prior to making an offer.

Your human resources representative will notify you of the approval of candidate’s qualifications. 

Appointment of an Administrative and MPSC Staff Member

Steps for Appointment – External Hires

For all external hires in Administrative, Managerial, Professional, Supervisory and Confidential positions, please follow the “Making an Offer” process outlined on the Hiring and Recruitment Resources page.

Steps for Appointment – Internal Hires

Coordinate the release date and transmittal of the employees Absence Record Card with the internal candidate’s current supervisor. 

Any job changes will be entered by UHR into the Human Capital Management (HCM) system.

Steps for Appointment – Class 4 Hires

Submit a Class 4 New Hire Template through Manager Self Service in the Human Capital Management (HCM) system by entering all of the data from the following completed and approved document: