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AL and PH days must be used by the following June 30.
The carryover allowance is based on which vacation policy applies to your bargaining unit.
Policy (60.3.10) Vacation for Staff Members (Excludes FOP Units and IAFF)
Staff in these employee units:
shall be permitted to carry forward into the succeeding fiscal year a maximum of the number of days equivalent to the staff member’s yearly accrual rate as of the final month of the preceding fiscal year. No employee will be able to carryover more than his or her accrual rate. The balance of unused vacation time beyond the allowed carryover as set forth above will be subject to forfeiture.
Policy (60.3.20) Vacation for Staff in FOP Units and IAFF
Staff in these employee units:
can carryover a maximum of the number of days equivalent to the staff member’s current year’s vacation accrual may be carried forward into the succeeding year. No employee will be able to carryover more than his or her accrual rate.The balance of unused vacation time beyond the allowed carryover as set forth above will be subject to forfeiture.
The university makes a lump sum payment for unused and accrued vacation days at the time of separation. AL, PH, and sick days are not paid out.
Divide the number of hours absent by the number of hours in a designated work day. For example, an employee who works 7.5 hours a day who is absent 6 hours is recorded as .8 (6 divided by 7.5 = .8). In some cases it is necessary to round to the nearest hundredth. An employee who works 7.5 hours a day who is absent 5.5 hours is recorded as .73 (5.5 divided by 7.5 = .73333, rounded to .73).
An ARS administrator cannot correct accrual information in ARS. The administrator should request assistance from UHR staff as follows:
To edit absences (vacation and/or sick days):
ARS Administrator access can be revised, expanded, or deleted by completing a new Administrator access request form and returning it to University Human Resources as instructed on the form.
To record an absence for an employee with a modified work week, use the same formula as you would use for a part-time employee (see above). For example, if an employee whose full-time designated workday is 7 hours takes vacation time for a day they are scheduled to work 8.75 hours, is recorded as 1.25 (8.75 divided by 7).
ARS records absences in fractions of full-time equivalent days. To record an absence for a part-time employee, divide the number of hours the employee is absent by his or her full-time designated workday ( 7, 7.5, or 8 hours). For example, if an employee whose full-time designated workday is 7.5 hours takes vacation time for a day they are scheduled to work 4.5 hours, it is recorded as .6 (4.5 divided by 7.5).
For further information on recording part-time absences, refer to the ARS training manual.
The remaining balance may be used while employed with the university, but it will not be used in calculating sick leave payout at retirement.
Contact University Human Resources to request a verification letter to be sent to your department.
Rutgers employees are organized in ARS according to their Reporting Relationship Code. All employees who are active or on leave and assigned a Reporting Relationship Code for which you have Administrator access should appear on your ARS list. If a current employee in your department does not appear on your list, it may be due to the following: