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35 hour: This is a fixed workweek, non-exempt position that is eligible to receive overtime compensation for hours worked beyond 35 hours in the workweek.
40 hour: This is a fixed workweek, non-exempt position that is eligible to receive overtime compensation for hours worked beyond 40 in the workweek.
AAU: Association of American Universities. A prestigious body of 62 public and private research institutions, in which Rutgers is a member.
AAUP: American Association of University Professors. A labor union representing faculty, part-time lecturers, and teaching/graduate assistants.
ABP: The Alternate Benefit Program (ABP) is a mandatory, state-administered, defined
contribution retirement program for regularly appointed faculty, visiting professors,
and certain administrative staff. It provides pension benefits, life insurance,
and long-term disability insurance for qualifying enrolled members.
Address Directory Record (ADR): A record of the employee’s campus and personal contact information. The information contained on the ADR is used to direct mail, provide the employee’s emergency contact information to authorized administrators, and display in the university directory.
AFSCME: American Federation of State, County, and Municipal Employees. A labor union representing service, trades, and technical employees.
AAUP: American Association of University Professors. A labor union representing faculty, part-time lecturers, and teaching/graduate assistants.
Aligned Employees : Employees whose positions are covered by a collective negotiations agreement. Employment terms for aligned employees are governed by the appropriate collective negotiation agreement.
Applicant Tracking System (ATS): Online system used by Hiring Managers to manage the recruitment, selection, and hiring of new staff employees. Used by applicants to apply for vacant MPSC and COLT positions.
AY: Academic Year, which is define as the period between September 1 and May 30
BC: Busch Campus in Piscataway
Bidder: The term bidder refers to an AFSCME Local 1761 or AFSCME Local 888 union-eligible employee who has been in his/her current position for at least six months, works a 20 hour work week minimum, and who applies for a posted position within the allotted time.
Break Year: A break year is a year in which an employment anniversary occurs that raises an employee to the next accrual rate for the remainder of the fiscal year.
BOG: The Board of Governors (BOG) is charged with shaping policy, securing resources, and ensuring institutional quality. The board has general supervisory responsibility for the governance, control, management, and administration of Rutgers.
CABM (Center for Advanced Biotechnology and Medicine): An academic research institute at Rutgers University and UMDNJ-RWJMS
CAC: College Avenue Campus in New Brunswick
CC: George H. Cook Campus in New Brunswick
Class 1 Employee: Regular salaried faculty and staff
Class 3 Employee: Short-term temporary employees
Class 4 Employee: Casual hourly employees
Class 5 Employee: Hourly employees who are university students
Class 6 Employee: Salaried student employees, primarily teaching and graduate assistants
Class 7 Employee: Part-time lecturers
Class 8 Employee: Co-adjutant casual employees
Class 9 Employee: No employer/employee relationship and typically includes graduate and post-doctoral fellows.
Classification and Recruitment Form (CARF): A form used by managers to request the classification and/or recruitment of all new, vacant, and encumbered staff positions. It captures the key responsibilities related to the position under review.
CoRE: Computing, Research, and Education Building
COBRA (Consolidated Omnibus Budget Reconciliation Act): The Act gives workers and their families who lose their health benefits the right to choose to continue group health benefits for limited periods of time under certain. Qualified individuals may be required to pay the entire premium for coverage up to 102 percent of the cost to the plan.
COLT: Local 1761 of the American Federation of State, County, and Municipal Employees. A labor union representing clerical, secretarial, office, laboratory, and technical staff.
Compressed Work Week: A regularly repeating weekly or bi-weekly work schedule that allows an employee to work a full number of hours but in fewer days.
CTAAR: Center for Teaching Advancement and Assessment Research
CY: Calendar Year is defined as the period from January 1 through December 31.
DCRP: Defined Contribution Retirement Program (DCRP) is a mandatory, state-administered, defined contribution retirement program for eligible employees. It provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and disability coverage
DIMACS: Discrete Mathematics and Theoretical Computer Science department
Discoverer: University reporting tool for financial and personnel salary information
Exempt: Applies to positions that are not eligible to receive overtime compensation according to the rules and regulations of the Fair Labor Standards Act (FLSA). The workweek for exempt positions is not fixed.
External Hires: Successful candidates hired into a vacant position whose immediate prior permanent employment was not at Rutgers.
F&A Costs: Facilities and Administrative Costs. Expenditures incurred by the university to support research programs which are difficult to itemize and charge directly to a specific grant
Family & Medical Leave Act (FMLA) : Federal statute, which entitles eligible employees to take leave from work in order to attend to certain personal and/or medical needs of themselves or their families.
Family Leave Insurance: New Jersey Family Leave Insurance (FLI) is a wage-replacement program similar to the state’s Temporary Disability Insurance program and replaces lost income when an employee is on an unpaid leave of absence for the care of others under certain circumstances
FAS (Faculty of Arts and Sciences): Units at the Rutgers-Camden and Rutgers-Newark campuses
FCP: Faculty Compensation Program.
FOP-P: Fraternal Order of Police-Primary Unit Lodge 62. A labor union for police officers.
FOP-S: Fraternal Order of Police-Supervisory Unit Lodge 164. A labor union for police officers in supervisory positions.
FTE (Full Time Equivalent): A measurement equal to one staff person working a full-time work schedule. FTE is a ratio that represents the number of hours that an employee works to full-time hours. An FTE is any combination of workers that combines to full-time hours and does not necessarily equate to headcount.
F Visa: The Immigration and Nationality Act provides the “F” visa for persons wishing to study in the United States. The "F" visa is reserved for non immigrant's wishing to pursue academic studies and/or language training programs.
Fringe Benefits: Composite rate charged to non-state accounts to allow the University to recoup expenditures for benefits given to employees, i.e.: medical benefits, FICA and Medicare
GA: Graduate Assistant
GAAP: Generally Accepted Accounting Principles
Grade: See Salary Grade
Grade Minimum/Maximum: The grade/range maximum represents the top of the grade or the most that can be paid to an employee in a position.
Grease Trucks: An affectionate term for a variety of food vendors, located on the College Avenue Campus, who serve a broad range of foods from their trucks.
GSAPP: Graduate School of Applied and Professional Psychology at the Rutgers-New Brunswick Campus
GSE: Graduate School of Education located on the Rutgers-New Brunswick campus
HERC: The Higher Education Recruitment Consortium, which has state organized recruitment and job posting consortiums. New Jersey participates in the NJ-HERC program.
HMO: A Health Maintenance Organization is a prepaid, comprehensive medical plan providing hospital and physician services with an emphasis on preventive care. Members are required to use participating providers and pay a nominal co-payment for office visits.
HR Liaisons: Employees who serve in a personnel support function in departments and units.
IUOE: Local 68-68A of the International Union of Operating Engineers. A labor union for staff in engineering positions.
Internal Hires: Successful candidate hired into a vacant position who is a current permanent Rutgers employee.
I-9 Form: Employment Eligibility Form, documents employees’ authorization to work in the United States.
J Visa: The Immigration and Nationality Act provides the “J” visa for persons who wish to participate in exchange visitor programs in the United States. The "J" exchange visitor program is designed to promote the interchange of persons, knowledge, and skills in the fields of education, arts, and sciences. Participants may include students at all academic levels and professors coming to teach or do research at institutions of higher learning
LC: Livingston Campus in Piscataway
LCSR: Laboratory for Computer Science Research
Local 888: Local 888 of the American Federation of State, County, and Municipal Employees. A labor union representing service, maintenance, trades, and food service employees.
MPSC: Managerial, professional, supervisory, and confidential staff positions. When these positions become vacant, they are available to Rutgers employees and the public simultaneously.
NBCS: New Brunswick Computing Services.
NCS: Newark Computing Services.
NetID (Network Identification): A unique username/password that permits access to central computing services and departmental services that support it. All members of the university community are required to have a NetID.
NE: This is a fixed workweek, non-exempt position that is eligible to receive overtime compensation for hours worked beyond 37 ½ hours in the workweek.
N4: This workweek is not fixed and applies to exempt positions required to work a minimum of 40 hours per week because their primary function is to supervise non-exempt, 40 hour, fixed workweek employees. Positions in this workweek are not eligible to receive overtime compensation.
NL: This workweek is not fixed. The designation applies to exempt positions that are not eligible for overtime compensation.
New Jersey Family Leave Act (NJFLA): New Jersey statute which entitles eligible employees to take leave from work in order to attend to certain medical needs of their families.
NJAES: New Jersey Agricultural Experiment Station
Non-Aligned Employees: Faculty and staff whose positions are not represented by a labor union and whose terms of employment are not governed by a collective negotiation agreement. This includes all MPSC employees.
Non Exempt Positions: Applies to positions that are eligible to receive overtime compensation according to the rules and regulation of the Fair Labor Standards Act (FLSA). Non exempt positions have a fixed workweek (NE-35, 371/2, 40) and are eligible to receive compensation for hours worked beyond the maximum hours in the workweek. Consult university policy 60.3.14 and/or the Staff Labor Agreements for additional information.
Non-Union: Non-union employees are those faculty and staff whose position are not represented by a labor union and whose terms of employment are not governed by a collective negotiation agreement. This would include all MPSC and Confidential employees.
NTT: Non-Tenure Track faculty
OAT (Office of Academic Technology): Academic technology support unit on the Rutgers-Newark Campus.
O&M: Operations and Maintenance Costs
OIT (Office of Information Technology): OIT works closely with faculty, senior administrators, the university's key stakeholders, and users of computer technology in developing policies, standards, processes, and procedures. OIT oversees the Campus Computing Services and Enterprise Systems and Services.
OIRT (Office of Instructional and Research Technology): As a component of OIT, this office works closely with faculty and staff on instructional and research issues.
Org ID: A unique five-digit code assigned to a unit by the university
ORSP (Office of Research and Sponsored Programs): Advises and assists members of the Rutgers community who are engaged in scholarly and creative activities.
PAF (Payroll Authorization Form): The old method of placing new employees onto the payroll system which is completed by departments. A PAF was required for all new appointments, all changes in employee types, dual or additional appointments, late reappointments for pay-code "T" employees, and "reappointments" for 10-month employees. For initial appointments, supplemental documentation is required. The new and current method is to submit a request in Manager Self Service in the Human Capital Management (HCM) system.
Pay-for-Performance (P4P): Performance-based compensation system for Professional or Supervisory staff.
PDR (Personnel Data Record): The old paper based record of current information related to an individual’s employment. The information contained on the PDR includes appointment and title, pay and benefits, employment status, reporting relationship, and departmental accounting details. This document has been replaced by a new online process utilizing new Human Capital Management (HCM) system.
PERS: Public Employee's Retirement System is a defined benefit retirement plan for permanent employees.
PFRS: Police and Firemen’s Retirement System is a defined benefit retirement plan for permanent, full-time law enforcement officers.
Position Classification: Evaluation of the duties and responsibilities associated with a job to determine the appropriate grade or range.
PPO: Preferred Provider Organizations for health plans
Probationary Period: The period of time after initial hiring during which an employee’s work performance is evaluated to determine the appropriateness of selection.
PTL: Part-Time Lecturer.
RAC (Rutgers Athletic Center): Home to several men’s and women’s sports, the RAC is located on the Livingston Campus
RAMS (Rutgers Automated Mailing Lists): A mailing list system used for official administrative and academic communications
Range: Represents the minimum through the maximum salary that may be paid to an employee working in a classified position.
Range Step: Steps represent the rate of pay established at intervals between the minimum and maximum of a range.
RBS: Rutgers Business School located at Rutgers-Newark and Rutgers-New Brunswick
REACT: Rutgers Camden's mass mailing system
RIAS (Rutgers Integrated Administrative System): A multi-year, multi-phase initiative to improve Rutgers efficiency and effectiveness by replacing outdated administrative systems and related processes
RCI (Research Computing Initiative): The generic term for the systems available to faculty and staff for a variety of uses, including email. It is also the specific term for the New Brunswick systems for faculty and staff.
RUL: Rutgers University Libraries
RUPD: Rutgers University Police Department
Salary Grade: Represents the minimum through the maximum salary that may be paid to an employee working in a classified administrative, professional, and supervisory position.
SAKAI: A collaborative online course and project management system managed by OIT.
SAS (School of Arts and Sciences): An academic unit located in the Rutgers-New Brunswick Campus
Scarlet Knights: The mascot of the Rutgers-New Brunswick campus
Scarlet Raptors: The mascot of the Rutgers-Camden campus
Scarlet Raiders: The mascot of the Rutgers-Newark campus
SC & I: School of Communication and Information on the New Brunswick Campus
SCP: Staff Compensation Program. Performance appraisal program for staff employees represented under the URA-AFT Agreement
SEBS: School of Environmental & Biological Sciences on the Rutgers-New Brunswick campus
SEIU: Local 10MD, Doctor’s Council of the Service Employees International Union. A labor union representing medical professionals.
SIRS: Student Instructional Rating Survey used by faculty who teach courses.
SMLR: School of Management & Labor Relations located at the Rutgers-New Brunswick campus
SOE: School of Engineering at the Rutgers-New Brunswick campus
SOP: Earnest Mario School of Pharmacy at the Rutgers-New Brunswick campus
TA: Teaching Assistant.
TABERS: Travel and Business Expense Reports submitted by employees for reimbursement of appropriate business and travel related expenses.
TRF (Time Report Form): Paper-based method of tracking, approving, and submitting departmental time sheets for hourly and salaried employees. Many departments are now using the Time Reporting System (TRS) in its place.
Time Report System (TRS): Provides administrators the ability to enter and approve departmental time sheets on-line for hourly and salaried employees. Approved TRS entries are directly submitted to the weekly Payroll cycle.
Work Week: The standard number of hours that an employee is expected to work in one week.
Union: Employees whose positions are covered by a collective negotiations agreement. Employment terms for unionized employees are governed by the appropriate collective negotiation agreement.
URA-AFT: A collective bargaining unit of the AAUP that represents some staff employees.
WINLAB: Wireless Information Network Laboratory