I-9 and E-Verify Guidance for Managers and Supervisors

Guardian I-9 System

Rutgers University requires all I-9 forms be completed electronically using the Guardian I-9 System. Guardian is fully integrated with E-Verify. 

E-Verify

Rutgers University participates in E-Verify. The University's E-Verify Company Identification Number/Client Company Identification Number is 319888.

Manager and Supervisor Responsibilities

Department Managers and Supervisors are responsible for ensuring that their newly hired employees comply with the entire I-9 process and monitor the current status of a department's I-9s. Rutgers University processes employee I-9s through a centralized system. However, employee managers and supervisors have an obligation to ensure that their employees meet all deadlines as outlined under federal law.

Penalties for Non-Compliance

The United States Government enacted the 1986 Immigration Reform and Control Act which requires all U.S. employers to verify the identity and work authorization or eligibility of all employees hired after November 6, 1986, whether U.S. citizens or not.

Employers have certain responsibilities under immigration law during the hiring process. Employers who violate the law may be subject to penalties as explained on the U.S. Citizenship and Immigration Services (USCIS) website.

Instructional Materials

Provided by UHR

  1. UHR I-9 Training Documents [NetID Required]

Provided by the US Government

  1. List of Acceptable Documents for the I-9 Process
  2. USCIS I-9 Handbook for Employers M-274
  3. E-Verify User Manual for Employers M-775
  4. E-Verify Supplemental Guide for Federal Contractors 2010
  5. Document Receipts
  6. Forms and Documents: Acceptable Documents
  7. Section I
  8. Section II
  9. E-Verify
  10. Section III
  11. Continuous Employment/Reasonable Expectation of Employment
  12. Resolving a Tentative Nonconfirmation (E-Verify)
I-9 Resources
Additional Assistance

Cindy Hendricks -HR Compliance Coordinator
Email Cindy Hendricks
Area of Expertise: completing the I-9 process.

Rutgers University International Student and Scholar Services
Contact International Student and Scholar Services
Area of Expertise: explaining federal immigration regulations and providing immigration-related services.