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Announcements from the Senior Vice President

April 16, 2021

Dear Colleagues:

We are requesting your assistance in updating our employee demographic information. Having the ability to benchmark success in our hiring practices aids us in many ways. It helps us to better understand the composition of our workforce, informs our planning processes, and allows us to comply with federal compliance requirements.

We encourage you to take a moment to update your Race/Ethnicity demographic information. Although this two-item questionnaire is voluntary, we hope that you choose to complete it. The data from this survey helps us to build a modern and diverse workforce.

April 1, 2021

Dear Colleagues,

The temporary expansion of permissible use of accrued paid sick time for COVID-19 related self-quarantine, school closure, place of child care closure, or lack of availability of child care set to expire on March 31, 2021 has been extended through May 31, 2021.

March 31, 2021

As part of our continued efforts to support the health and safety of our university community, the telecommuting policy relaxation has been extended through May 31, 2021. We continue to monitor all pertinent health information associated with COVID-19, including transmission and positivity rates, vaccine availability, CDC guidance, and public health guidance and directives issued by the State of New Jersey and will evaluate the extension of telecommuting policy relaxation on a monthly basis.

Additional information regarding telecommuting:

December 31, 2020

Effective January 4, 2021, the final approval for exception for the release of all personnel transactions will be the responsibility of the respective cabinet officer.  Approved Exception Request Forms (ERFs) should be attached to personnel transactions in accordance with the Hiring Freeze Guidelines and submitted directly to the appropriate UHR unit for processing (i.e. transactions should no longer be submitted to OneSource).  Each chancellor unit has put in place internal procedures to allow for the monitoring, review, and approval of personnel transactions in accordance with the Hiring Freeze Guidelines.

December 16, 2020

Dear Colleagues:

Pursuant to university policy and negotiated agreements, the University Holiday and Closings Schedules for calendar year 2021 and 2022 have been posted in the Quick Links section on the UHR homepage and can be found here. The posted schedules are reflective of holidays and closures for all Rutgers entities. Please review the list and plan accordingly.


Vivian Fernández
Senior Vice President Human Resources

December 8, 2020

Updated as of 3/10/21

Dear Colleagues:

We have recently implemented a number of measures to protect our campus community while maintaining continuity of academic and research programs, clinical care, and mission critical administrative and operational functions. However, we are not immune to the enormous financial impact that has resulted from COVID-19. As a result, President Barchi has directed the implementation of a hiring freeze and the suspension of certain personnel transactions.

Effective 4/2/2020 and until further notice, the following position cost controls will be in place; general exceptions are listed below this table:

November 20, 2020

In order to continue to support social distancing, the telecommuting rule relaxation policy set to expire on December 31, 2020 has been extended through March 31, 2021.  Telecommuting is automatically updated and does not require a new or revised request unless there has been a change to your work schedule.

As a reminder, telecommuting is a work arrangement in which some or all work is performed from home or other off-site location.  In general, regular office hours are worked, however a department head may approve a work schedule outside of regular business hours.

We continue to encourage department heads to be flexible in allowing telecommuting arrangements where feasible.

October 1, 2020

The New Jersey Division of Pensions and Benefits (NJDPB) has designated October 1, 2020 to October 31, 2020 as the 2021 Open Enrollment Period for the State Health Benefits Program (SHBP) and New Jersey Tax$ave Program. This is your annual opportunity to assess your benefits needs and revise your medical, prescription, dental, and pre-tax flexible spending account selections for the next calendar year. The deadline for submission of all 2021 plan changes is October 31, 2020. All changes made during Open Enrollment will be effective on January 1, 2021. For more information on the 2021 Open Enrollment Period, please visit University Human Resources (UHR) at Benefits Open Enrollment Virtual Fair.

September 11, 2020

Dear Rutgers Colleagues,

The New Jersey Division of Pensions and Benefits (NJDPB) has designated October 1, 2020 – October 31, 2020 as Open Enrollment. Open Enrollment is your yearly opportunity to review benefits and make changes for the next calendar year. While more information regarding Open Enrollment will be available later this month, we wanted to provide an important update regarding a change to the Open Enrollment process.

July 9, 2020

Dear Rutgers Colleagues:

We are pleased to announce that Rutgers University and Teamsters Local 97 have reached agreements that will help to address our current fiscal crisis while protecting jobs and securing salary increases and benefits. Teamsters Local 97 represents nearly 1,700 university employees in the clerical, paraprofessional, technical, service, and maintenance fields.